Special Council

Be it resolved that the correspondence with respect to Item 6b) Staff Report CAO-2018-14, Lynn Phillips, Chief Administrative Officer re: Emergency Services Base, from:  Gail Noddle dated July 16, 2018;  Malcolm & Sharon Schofield dated July 16, 2018; and  Brian Tinker dated July 16, 2018  Brenda Kotras dated July 16, 2018 be received. And that the agenda for the Special Council meeting of July 17, 2018 be received and adopted as amended to receive the aforementioned correspondence.

Be it resolved that Staff Report THF 2018-18, Tim Blake, Fire Chief, re: June Monthly Report be received for information.

Be it resolved that Staff Report CAO-2018-14, Lynn Phillips, Chief Administrative Officer re: Emergency Services Base be received. That Council support the proposed resolution before Northumberland County Council to award RFP-18-03 to TaskForce Engineering Inc. at their proposed price of $5,497,000 plus HST. That Council approve and commit the Trent Hills financial portion of the Emergency Services Base project to an upset limit of $5,160,202. And that staff investigate specific financing options and provide a report for future consideration.

Be it resolved that Staff Report PWK-2018-28, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Doxsee Avenue and Park Way Reconstruction Project - Tender Award be received. That Council approve: Option A: the acceptance of the tender in full as submitted by Balterre Contracting Ltd. for the reconstruction of Doxsee Avenue from Market Street to Second Street including Park Way in the amount of $ 3,487,915.64 including HST; That Council authorize the Mayor and Clerk to execute the appropriate contract documents with Balterre Contracting Ltd. That Council authorize funding for Construction Administration and Inspection fees to an upset limit amount of $226,000 including HST. And that the contractors who submitted tenders be advised of Council's decision under the General Manager of Infrastructure Renewal and Public Works Administration's signature.

Be it resolved that Staff Report CAO-2018-13, Lynn Phillips, Chief Administrative Officer re: Finance Department Service Delivery Review be received for information. And that Council consider the options available for service adjustment in the Finance Department and revisit the recommendations following a period of public consultation at the Council meeting of August 7, 2018.

Be it resolved that Staff Report FIN-2018-016, Valerie Nesbitt, Director of Finance/Treasurer re: 2018 Annual Repayment Limit be received for information.

Be it resolved that Staff Report FIN-2018-017, Valerie Nesbitt, Director of Finance/Treasurer re: Annual Report-Building Permit Fees 2015-2017 be received for information.

Be it resolved that By-law No. 2018-069: A By-law to Authorize the Execution of a Shared Municipal Facility Agreement Between The Corporation of the Municipality of Trent Hills and The Corporation of the County of Northumberland (Campbellford Emergency Services Base) be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:14 a.m. to discuss:  Personal matters about an identifiable individual ; Labour relations/employee negotiations (Building/Fire Inspector)  Personal matters about an identifiable individual; Labour relations/employee negotiations (Part-time Shift Operator)

Be it resolved we do now rise at 10:29 a.m. and report on Closed Session Items 8: b) Personal matters about an identifiable individual; Labour relations/employee negotiations (Building/Fire Inspector) c) Personal matters about an identifiable individual; Labour relations/employee negotiations (Part-time Shift Operator)

Be it resolved that Closed Session Staff Report HRC-2018-008, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Building/Fire Inspector) be received as information.

Be it resolved that Closed Session Staff Report HRC-2018-009, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal matters about an identifiable individual; Labour relations/employee negotiations (Part-time Shift Operator) be received as information.

Be it resolved that By-law No. 2018-070: A By-law to confirm the proceedings of the Special Council meeting held on July 17, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:42 a.m.