Council

Be it resolved that the agenda for the Council meeting of November 20, 2018 be received and adopted.

Be it resolved that the minutes of the Council meeting held on November 6, 2018 be received and adopted as presented.

Be it resolved that the information presented by Bob Clark, Clark Consulting Services on behalf of Emad Alziadeh re: Preliminary development proposal at 308 Bridge Street West be received for information only.

Be it resolved that the Staff Recommendation with respect to Consent Agenda Item 10b) be adopted as printed.

Be it resolved that Staff Report REC 2018-06, Peter Burnett, Community Recreation Officer re: Removal of Hastings Ball Diamond Fencing and Lighting be received as information. That Council award the removal of the Hastings Ball Diamond fence and lighting standards to Mark Ellis - 2136454 Ontario Inc. for the amount of $9,130.40 including applicable taxes to be funded through the Park Land Reserve Fund. And that the contractors who submitted quotes be notified of the decision of Council under the Community Recreation Officer's signature.

Be it resolved that Staff Report THF 2018-21, Tim Blake, Fire Chief, re: October Monthly Report be received for information.

Be it resolved the Staff Report PWK-2018-33 Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: June and July 2018 Operational Report for Water and Wastewater be received.

Be it resolved the Staff Report PWK-2018-34 Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: August, September and October 2018 Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report PWK-2018-35 Scott White, General Manager of Infrastructure and Public Works Administration re: 2018/2019 MECP Compliance Inspection Report for the Campbellford Drinking Water System be received for information purposes.

Be it resolved that Staff Report PWK-2018-36 Scott White, General Manager of Infrastructure and Public Works Administration re: 2018/2019 MECP Compliance Inspection Report for the Warkworth Drinking Water System be received for information purposes.

Be it resolved that Staff Report PWK-2018-37, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Automated Bulk Water Fill Stations be received. And that staff be authorized to proceed with securing quotes for implementation of these systems at the Campbellford and Hastings drinking water plants in the 2019 budget.

Be it resolved that Staff Report PWK-2018-38 Scott White, General Manager of Infrastructure and Public Works Administration re: 2018/2019 MECP Compliance Inspection Report for the Campbellford Wastewater system be received for information purposes.

Be it resolved that Staff Report PLN-2018-66, Jim Peters, Director of Planning re: Extension of Draft Approval for Subdivision SB02/2006, Valley Green Homes, be received for information. That Council approve the extension from February 28, 2019 to February 28, 2022, provided the following conditions are fulfilled prior to February 28, 2019: The Developer has paid $139,802.66 plus HST, as set out in a front end agreement dated June 16, 2016; That the Developer or his consultant has entered into discussion and provided documentation regarding the fulfillment of conditions prior to February 28, 2019. And that the Developer be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report PLN-2018-67, Jim Peters, Director of Planning, re: Transfer of Lands to 2169157 Ontario Inc. (Hickory Grove Cottages), be received for information. That Council approve the transfer of Part 2, Plan 39R-13812, being Part of Lot 13, Concession 7, former Township of Seymour, to 2169157 Ontario Inc. That the Mayor and Clerk be authorized to execute any documents as necessary, to effect the transfer of Part 2, Plan 39R-13812, being Part of Lot 13, Concession 7, former Township of Seymour, to 2169157 Ontario Inc. And that the applicant be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report PLN-2018-68, Liz Mitchell, Planning Coordinator re: Progress Report from Cat Care Initiative, be received for information.

Be it resolved that Staff Report PLN-2018-69, Jim Peters, Director of Planning re: Development Agreement with Sifton Properties Limited, be received for information.

Be it resolved that Staff Report PLN-2018-70 Liz Mitchell, Planning Coordinator re: Assumptions of a portion of a road into the Municipal Road System, be received for information. That Council approve the lands described as Part of Lot 20, Concession 3, being Part 2 on Plan 39R-13671, a portion of Concession Road 4 East, Percy Ward, to be assumed into the Trent Hills municipal road system. That Council approve the lands described as Part of Lot 2, Concession 11, being Parts 3, 5 and 6 on Plan 39R-13762, a portion of Edgar Road and a portion of the 11th Line West, Seymour Ward, to be assumed into the Trent Hills municipal road system. That Council approve the lands described as Part of Lots 11 and 12, Concession 10, being Part 1 on Plan 39R-13794, a portion of Beamish Road, Percy Ward, to be assumed into the Trent Hills municipal road system. That Council approve the lands described as Part of Lot 5, Concession 3, being Parts 3 and 4 on Plan 39R-13755, a portion of Concession Road 3 West, Percy Ward, to be assumed into the Trent Hills municipal road system. That Council approve the lands described as Part of Lot 7, Concession 2, being Parts 2 and 3 on Plan 39R-13800, a portion of Haig's Reach Road, Seymour Ward, to be assumed into the Trent Hills municipal road system. That Council approve the lands described as Part of Lots 21, 43 and 44, Plan 33, being Parts 3 and 4 on Plan 39R-13824, a portion of Victoria Street and King Street, Hastings, to be assumed into the Trent Hills

Be it resolved that Staff Report PLN-2018-71, Liz Mitchell, Planning Coordinator re: Declaring an unassumed municipal road allowance as surplus, be received for information. That Council declare the unassumed road allowance, located between Part 30 on RD Plan 70, Concession 3, Part Lot 9 and Part 1 on RD Plan 69, Concession 4, Part Lot 9, former Township of Percy, as surplus to the needs of the municipality. And that staff proceed with the disposal of the unassumed road allowance, located between Part 30 on RD Plan 70, Concession 3, Part Lot 9 and Part 1 on RD Plan 69, Concession 4, Part Lot 9, former Township of Percy, in accordance with the Municipal Road Allowance Policy - Declare Surplus, Stop-Up, Close and Offer for Sale.

Be it resolved that Staff Report PLN-2018-72, Liz Mitchell, Planning Coordinator re: Declaring an unassumed municipal road allowance as surplus, be received for information. That Council declare the unassumed road allowance, located in Concession 3, between Lot 10 and Lot 11, known as Hermiston Road, former Township of Percy, as surplus to the needs of the municipality. And that staff proceed with the disposal of the unassumed road allowance, located in Concession 3, between Lot 10 and Lot 11, known as Hermiston Road, former Township of Percy, in accordance with the Municipal Road Allowance Policy - Declare Surplus, Stop-Up, Close and Offer for Sale.

Be it resolved that Staff Report PLN-2018-73, Liz Mitchell, Planning Coordinator re: Assumption of Road into Municipal Road System - a Portion of the 13th Line East, Seymour Ward, be received for information. That Council approve the lands described as a portion of the 13th Line East, being Parts 5, 8, 9, 10 and 13, Plan 39R-11068, Seymour Ward, to be assumed in to the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2018-74, Liz Mitchell, Planning Coordinator re: Assumption of Road into Municipal Road System - a Portion of Godolphin Road, Percy Ward, be received for information; That Council approve the lands described as Part of Lot 20, Concession 8, being Part 6 on Plan 39R-7858, a portion of Godolphin Road, former Township of Percy, to be assumed into the Trent Hills municipal road system. And that the appropriate By-law be brought forward for Council's consideration.

Be it resolved that Staff Report PLN-2018-75, Jim Peters, Director of Planning re: Site Plan for the proposed development in the Campbellford Business Park, Steve Redden, be received for information. That staff work with the Developer regarding the next steps in the development process. And that the applicant be advised of Council's decision under the Director of Planning's signature.

Be it resolved that Staff Report FIN-2018-024, Valerie Nesbitt, Director of Finance/Treasurer re: Vest Property to the Municipality be received for information. That Council approve the following land be vested in the name of the Municipality of Trent Hills: 1435-134-060-12881 Part Lot 21 Concession 11 Seymour Part 1, RDCO51 T/W NC351733; Trent Hills, County of Northumberland PIN 51208-0318 LT That Council authorize Staff to remove from the tax roll an amount of $ 44,008.61 plus accumulated penalty and interest after December 1, 2018 on lands vested.

Be it resolved that Staff Report FIN-2018-025, Valerie Nesbitt, Director of Finance/Treasurer re: 2017 Financial Indicator Review be received for information.

Be it resolved that Staff Report CAO-2018-19, Lynn Phillips, Chief Administrative Officer re: Trent Hills Strategic Plan 2019-2022 be received for information. And that Council award the contract for the Trent Hills Strategic Plan update to the Queen's Executive Decision Centre, Smith School of Business for a price of $8,000 plus HST.

Be it resolved that Staff Report CLK-2018-14, Thomas Thayer, Manager of Legislative Services/Deputy Clerk re: 2018 Trent Hills Municipal and School Board Election Statistical Report be received.

Be it resolved that Staff Report CLK-2018-15, Doug Irwin, Director of Legislative Services/Clerk re: Boards and Advisory Bodies of Council for the 2018-2022 Term be received for information. And that the Clerk bring forward recommendations for Advisory Bodies, for Council's consideration, early in the new term for the 2018-2022 term of Council.

Be it resolved that the c orrespondence from the Trent Hills Public Library Board re: Board Member Appointments for 2019-2022 term be received. That an Interview Committee consisting of the Library CEO and non-returning members of the Library Board be established to conduct interviews of applicants for the 2019-2022 Trent Hills Public Library Board. That the Interview Committee make recommendation to Council on the preferred applicants for appointment to the Trent Hills Public Library Board. And that the Library CEO be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated October 23, 2018 from Dave Glover, President, Warkworth Community Foundation re: Application for Funding concerning the Millennium Trail Extension Project be received.

Be it resolved that: By-law No. 2018-089: A By-law to regulate and license Dog Kennels within the Municipality of Trent Hills (“Kennel By-law”). By-law No. 2018-090: A By-law to prohibit the keeping of exotic animals within The Municipality of Trent Hills And to Repeal By-law Nos. 2013-50, 2014-66 and 2016-16 (“Exotic Animals By-law”). By-law No. 2018-095: A By-law to Constitute and Appoint a Committee of Adjustment. By-law No. 2018-097: A By-law for establishing and assuming a municipal highway, Being Part Lot 20, Concession 3, being Part 2 on Plan 39R-13671, a portion of Concession Road 4 East, former Township of Percy, in the Municipality of Trent Hills, County of Northumberland. By-law No. 2018-098: A By-law for establishing and assuming a municipal highway, Being Part Lot 2, Concession 11, being Parts 3, 5 & 6 on Plan 39R-13762, a portion of Edgar Road and the 11th Line West, former Township of Seymour, in the Municipality of Trent Hills, County of Northumberland. By-law No. 2018-099: A By-law for establishing and assuming a municipal highway, Being Part Lots 11 and 12, Concession 10, being Part 1 on Plan 39R-13794, a portion of Beamish Road, former Township of Percy, in the Municipality of Trent Hills, County of Northumberland. By-law No. 2018-100: A By-law for establishing and assuming a municipal highway, Being Part Lot 5, Concession 3, being Parts 3 & 4 on Plan 39R-13755, a portion of Concession Road 3 West, former Township of Percy, in the Municipality of Trent Hill

Be it resolved we do now go into Closed Session at 10:34 a.m. to discuss:  Labour relations/employee negotiations (Compensation Review Final Report)

Be it resolved we do now rise at 11:58 a.m. and report on Closed Session Items 4b) L abour relations/employee negotiations (Compensation Review Final Report).

Be it resolved that Closed Session Staff Report CAO-2018-20, Lynn Phillips, Chief Administrative Officer re: Labour Relations / Employee (Compensation Review Final Report) be received for information. That the confidential Compensation Review Final Report prepared by Gallagher McDowall Associates be received for information. That Council adopt the revised five step salary grid for non-union positions dated November 20, 2018. That Council adopt the adjusted job rates for union position for implementation in 2019. And that staff include the total amount of the wage adjustments for the union and non-union group in the 2019 draft municipal budget.

Be it resolved that By-law No. 2018-096: A By-law to Confirm the Proceedings of the Council meeting held on November 20, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 12:00 p.m.