Council

Be it resolved that the agenda for the Council meeting of September 18, 2018 be received and adopted.

Be it resolved that the minutes of the Council meeting held on September 4, 2018 be received and adopted as presented.

Be it resolved that the correspondence dated September 11, 2018 from Varouj Eskedjian, President & CEO, Campbellford Memorial Hospital re: Request for additional funding for Physician Recruitment and Retention be received. And that the request to increase municipal funding support from $30,000 annually to at least $75,000 annually be

Be it resolved that the correspondence dated August 13, 2018 from Mark Kartusch, Executive Director, and the PowerPoint presentation presented by Connie Reid, Executive Director and Melanie Morris, Volunteer Drive Scheduler, Highland Shores Children's Aid Society re: Request for Proclamations declaring October as Child Abuse Prevention Month and November as Adoption Awareness Month be received. That Council of the Municipality of Trent Hills declares October as Child Abuse Prevention Month within the Municipality of Trent Hills. That the request to tie purple ribbons in the downtown areas of Campbellford, Hastings and Warkworth in October in recognition of Child Abuse Prevention Month be approved. That Council of the Municipality of Trent Hills declares November as Adoption Awareness Month. That the Proclamations be prepared under the Mayor's signature and posted on the Municipality's website. And that the applicant be advised of Council's decision under the Mayor's signature.

Be it resolved that the PowerPoint presentation presented by Kevin MacKenzie, Director of Consulting & Partnerships, DocuPet re: Partnering with DocuPet and Staff Report CLK-2018-10, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Outsourcing Municipal Dog Licensing be received for information. That Staff be authorized to engage DocuPet to provide the Municipality with Dog Licensing services commencing for the 2019 dog tag renewal season. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) and 10c) be adopted as printed.

Be it resolved that Staff Report CAO-2018-16, Lynn Phillips, Chief Administrative Officer re: Service Delivery Review Summary Report be received as information.

Be it resolved that Staff Report PWK-2018-31, Neil Allanson, Manager of Roads and Urban Services re: Purchase of 1 new 2018-2019 Four Wheel Drive, Regular Cab, Long Box, 3/4 ton truck with plow and sander be received. That Council approve the purchase of 1 new 2018-2019 Four Wheel Drive, Regular Cab, Long Box, 3/4 ton truck with plow and sander to replace unit # 432, at an estimated cost of $90,000. That Council authorize the Treasurer to transfer funds from the Fleet Reserve for the purchase of 1 new 2018-2019 Four Wheel Drive, Regular Cab, Long Box, 3/4 ton truck with plow and sander to replace unit # 432, at an estimated cost of $90,000. And that Council pre-approve the amount of $90,000 for the Fleet budget in 2019.

Be it resolved that Staff Report PLN-2018-57, Jim Peters, Director of Planning re: Request for Exemption from the Noise By-law for Night Work - Crowe Bay Dam 12 - Lock 14 be received for information. That Council grant the exemption for night work - Crowe Bay Dam - Lock 14, from 19:00 (7:00 p.m.) to 7:00 (7:00 a.m.) from September 24, 2018 to October 12, 2018, in accordance with Section 14 of the Trent Hills Noise By-law. And that the Director of Planning advise the applicant of Council's decision.

Be it resolved that Staff Report FIN-2018-018 , Valerie Nesbitt, Director of Finance/Treasurer re: Tax Billing & Collection Policy POL-FIN-003 be received for information. That Council approve Tax Billing & Collection Policy POL-FIN-003 as presented. And that any previous policies and procedures regarding these matters are hereby repealed.

Be it resolved that Staff Report FIN-2018-019, Valerie Nesbitt, Director of Finance/Treasurer re: Water and Sewer Billing and Collection Policy POL-FIN-004 be received for information. That Council approve Water and Sewer Billing and Collection Policy POL-FIN-004 as presented. And that any previous policies and procedures regarding these matters are hereby repealed.

Be it resolved that Staff Report FIN-2018-020, Valerie Nesbitt, Director of Finance/Treasurer re: Investment Policy POL-FIN-007 be received for information. That Council approve Investment Policy POL-FIN-007 as presented. And that any previous policies and procedures regarding these matters are hereby repealed.

Be it resolved that Staff Report FIN-2018-021, Valerie Nesbitt, Director of Finance/Treasurer re: 2018 Asset Management Plan Update be received for information. And that Council approve the 2018 Asset Management Plan as presented.

Be it resolved that Staff Report FIN-2018-022, Valerie Nesbitt, Director of Finance/Treasurer re: Elimination of One Third Tax Free Exemption for Municipal Elected Officials be received for information. Option B: Full Tax; Increase Stipend That effective January, 2019 remuneration paid to municipal elected officials be adjusted, such that the same approximate net pay is received in recognition of the elimination of the one-third tax free exemption related to the discharge of his or her duties, subject to the approved cost of living adjustment. And that the appropriate By-Law to approve remuneration and expenses for members of Council, effective January 1, 2019 be brought forward for Council's consideration.

Be it resolved that correspondence dated September 4, 2018 from Alison Lane, The Bridge Hospice re: Temporary Road Use/Closure for Special Events Application re: 14th Annual Dave Down Bridge Hospice Run (formerly "W8 Running Event"), Saturday, October 20, 2018 be received. That the temporary road use of:  Banta Road from Mill Street to Trail entrance  Newman Road from County Road 25 to Gravel Road  Gravel Road from Newman Road to Trail entrance  Platt Road from Trail entrance to Norham Road  Dudley Road in its entirety  Norham Road from Dudley Road to Concession Street  Main Street from Concession Street to Church Street  Centre Street from East Street to Main Street  George Street from Church Street to Concession Street West  Concession Street West from Main Street to County Road 25  West Street from County Road 25 to Mill Street to hold the 14th Annual Dave Down Bridge Hospice Run on Saturday, October 20, 2018 between 8:00 a.m. and 11:00 a.m. be approved. That the applicant notify the Northumberland Paramedics and OPP of the temporary road use a minimum of one week prior to the event. That the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence dated September 5 & 6, 2018 re: Doxsee Avenue Infrastructure and Roadwork Improvements be received.

Be it resolved that By-law No. 2018-083: A By-law to Confirm the Proceedings of the Council meeting held on September 18, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:07 a.m.