Council

Be it resolved that the agenda for the Council meeting of August 7, 2018 be received and adopted.

Be it resolved we do now go into Closed Session at 6:16 p.m. to discuss: •  Personal matters about an identifiable individual; Labour relations/employee negotiations (Building/Fire Inspector) •  Personal matters about an identifiable individual; Labour relations/employee negotiations (Planning and Development Assistant) •  Personal matters about an identifiable individual; Labour relations/employee negotiations (Crossing Guards)

Be it resolved we do now rise at 6:23 p.m. and recess until 7:00 p.m. at which time we shall report on Closed Session Items 4: b) Personal matters about an identifiable individual; Labour relations/employee negotiations (Building/Fire Inspector) c) Personal matters about an identifiable individual; Labour relations/employee negotiations (Planning and Development Assistant) d) Personal matters about an identifiable individual; Labour relations/employee negotiations (Crossing Guards)

Be it resolved that Closed Session Staff Report HRC-2018-010, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal Matters about an Identifiable Individual; Labour Relations/Employee Negotiations (Building/Fire Inspector) be received as information.

Be it resolved that Closed Session Staff Report HRC-2018-011, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal Matters about an Identifiable Individual; Labour Relations/Employee Negotiations (Planning and Development Assistant) be received as information.

Be it resolved that Closed Session Staff Report HRC-2018-012, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal Matters about an Identifiable Individual; Labour Relations/Employee Negotiations (Crossing Guards) be received as information.

Be it resolved that the:  Minutes of the Council meeting held on July 3, 2018 and  Minutes of the Special Council meeting held on July 17, 2018 be received and adopted as presented.

Be it resolved that Staff Report PLN-2018-47, Jim Peters, Director of Planning re: Zoning Amendment Application C21/2018, Donald Frise, be received for information. That Council approve Rezoning Application C21/2018 by Donald Frise, with respect to property located in Concession 7, Part of Lot 4, 84 Front Street West, former Village of Hastings, to rezone the subject lands from Community Facility (CF) and Environmental Protection (EP) to Residential 1 (R1) and Environmental Protection (EP).

Be it resolved that Staff Report PLN-2018-48, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C22/2018, Joanne Hansen and Patricia Stenson, be received for information. That Council approve Rezoning Application C22/2018 by Joanne Hansen and Patricia Stenson, with respect to property located in Concession 2, Part of Lot 3, 800 Concession Road 2 West, former Township of Percy, to rezone the severed portion of Severance Consent Application B25/2018 to Rural Residential.

Be it resolved that Staff Report PLN-2018-49, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C23/2018, Alex Burnett and Peter Burnett, be received for information. That Council approve Rezoning Application C23/2018 by Alex Burnett and Peter Burnett, with respect to property located in Concession 14, Part of Lot 7, 65A Lucky Strike Road, former Township of Seymour, to rezone the severed portion of Severance Consent Application B26/2018 to Shoreline Residential and Environmentally Sensitive; and to rezone the retained portion of Severance Consent Application B26/2018 to Shoreline Residential, Environmental Protection and Environmentally Sensitive.

Be it resolved that Staff Report PLN-2018-50, Liz Mitchell, Planning Coordinator re: Application to close a municipal road allowance (Stevenson / Duff), be received for information. That Council authorize the stop-up and closure of said Municipal Road Allowance, known as Clyde Street, between #58 Bay Street East and #68 Bay Street East, Village of Hastings. That Council authorize the sale of said Municipal Road Allowance to the adjacent land owner(s) who have expressed an interest to purchase the portion adjacent to their lands. And that Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the sale of the subject properties.

Be it resolved that Staff Report PLN-2018-51, Jim Peters, Director of Planning re: Zoning By-law Amendments with respect to storage containers; secondary units; and livestock on smaller rural properties, be received for information. That Council approve the attached Zoning By-law Amendment, with respect to secondary units. And that Council defer the attached Zoning By-law Amendments, with respect to storage containers; and livestock on smaller rural properties, to the September 4, 2018 Council meeting, to incorporate the input received.

Be it resolved that the correspondence presented by Councillor Redden and dated July 18, 2018 from Carol Watson, Clerk, Township of Howick requesting amendment to Ontario Regulation 30/11 to allow borrowing of funds from the Care and Maintenance Trust Fund be received for information. That the Council of the Municipality of Trent Hills supports the Township of Howick's motion to petition the Bereavement Authority of Ontario to amend Ontario Regulation 30/11 to enable local Cemetery Boards to access funds from the Care and Maintenance Trust Fund for capital improvements and purchases when other cemetery funds are exhausted. And that the Township of Howick be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that County of Northumberland Resolution No. 2018-07-18-173, presented by Councillor Tully re: Association of Municipalities of Ontario (AMO) North American Free Trade Agreement (NAFTA) resolution be received for information. That the Council of the Municipality of Trent Hills supports the County of Northumberland's Resolution No. 2018-07-18-173 with respect to the Association of Municipalities of Ontario (AMO) North American Free Trade Agreement (NAFTA) resolution. And that the County of Northumberland be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11b) & 11c) be adopted as printed.

Be it resolved that Staff Report PLN-2018-52, Jim Peters, Director of Planning re: Nappan Island Subdivision Application SB01/2017 - Decision and Conditions, be received for information. That Council approve the conditions as outlined in Staff Report PLN-2018-52, for Subdivision Application SB01/2017, Nappan Island.

Be it resolved that Staff Report PLN-2018-53, Jim Peters, Director of Planning re: Request to use an unopened road allowance for a hydro extension, be received for information. That Council approve the request to use the unopened portion of Hope Street in the Village of Hastings, as a potential hydro corridor to serve the property located at 191 Victoria Street. That an agreement be drafted, establishing the responsibility for the installation and maintenance of the hydro service by the owner. That the owner of 191 Victoria Street be responsible for creating a survey showing the layout of the installation of the hydro service, satisfactory to the Municipality of Trent Hills. And that Council pass a by-law authorizing the Mayor and Clerk to enter into the required agreement on behalf of Trent Hills.

Be it resolved that Staff Report REC 2018-05, Peter Burnett, Community Recreation Officer re: Hastings Civic Centre HVAC Replacement be received for information. That Council award the contract for the replacement of the HVAC system at the Hastings Civic Centre to Northstar Refrigeration Ltd. to be completed for the quoted amount of $61,965.00 plus HST to be funded from the General Facilities Reserve. And that the successful contractor be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report EDC-2018-13, Kira Mees, Community Development Officer re: Downtown Community Improvement Plan application - 9 Front Street East, Hastings be received for information. That Council approve the C.I.P. funding request from Julie Whiteman of 9 Front Street East, Hastings in the amount of $812.27. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report EDC-2018-14, Kira Mees, Community Development Officer re: Downtown Community Improvement Plan application - 25 Front Street East, Hastings be received for information. And that Council approve the funding request from Xi Tang Jiang and Shuk Ling Lam of 25 Front Street East, Hastings to an upset limit of $10,000. And that the applicants be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that Staff Report CLK-2018-09, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Appointment of an Integrity Commissioner and Closed Meeting Investigator be received for information. That Staff be authorized to engage Principles Integrity to draft an updated Code of Conduct to be adopted by the 2018-2022 Council. That Principles Integrity be appointed as Trent Hills' Integrity Commissioner and Closed Meeting Investigator effective January 1, 2019. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report CAO-2018-15, Lynn Phillips, Chief Administrative Officer re: Finance Department - Service Delivery Review Recommendations be received as information. And that Council approve the Finance Department Service Delivery Review recommendations to investigate technology improvements; form an asset management steering committee; and update finance policies and procedures as required.

Be it resolved that the correspondence dated July 17, 2018 from Perry Melzack, Co-chair, Warkworth Long Lunch Committee re: Request to Designate the Warkworth Long Lunch, August 19, 2018 as an Event of Municipal Significance be received. That the Warkworth Long Lunch being held on August 19, 2018 be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the correspondence dated July 12, 2018 from Perry Melzack, Co-chair, Warkworth Long Lunch Committee re: Temporary Road Use/Closure for Special Events Application re: Warkworth Long Lunch, August 19, 2018 be received. That the temporary road closure of Main Street, Warkworth, from Church Street ( County Road 29 ) to Centre Street on Sunday, August 19, 2018 from 7:30 a.m. to 4:00 p.m. to hold the Warkworth Long Lunch be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure a minimum of one week prior to the event. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence from Greg Torrance, Past President, Percy Agricultural Society re: Warkworth Maplefest Hockey Tournament, March 15-17, 2019 be received. That the Percy Agricultural Society request to use the Warkworth Arena, at no cost, for the Warkworth Maplefest Hockey Tournament to be held March 15-17, 2019, per the use agreement, be approved, and documented as an in-kind contribution That the fees for the rental of the Campbellford/Seymour Arena for the Warkworth Maplefest Hockey Tournament to be held March 15-17, 2019, be waived, and documented as an in-kind contribution. That the Percy Agricultural Society be responsible for all costs related to municipal staffing associated with the use of the Campbellford/Seymour Arena for the Warkworth Maplefest Hockey Tournament to be held March 15-17, 2019. That the Percy Agricultural Society accommodate Campbellford Minor Hockey's use of the Campbellford/Seymour Arena during the Warkworth Maplefest Hockey Tournament to be held March 15-17, 2019, for any games of significance. And that the Percy Agricultural Society be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the c orrespondence received August 2, 2018 from Karen Burns, Office Manager, Campbellford Seymour Agricultural Society re: Request for use of Municipal equipment/staff for the 2018 Campbellford Seymour Agricultural Fair, August 10-12, 2018 be received. That the request from the Campbellford Seymour Agricultural Society for the use of Municipal equipment operated by Municipal staff Volunteers for the purpose of assisting at the 2018 Campbellford Seymour Agricultural Fair, August 10-12, 2018 be approved. And that the Campbellford Agricultural Society be advised of Council's decision by the Manager of Roads and Urban Services.

Be it resolved that: By-law No. 2018-71: A By-law to authorize the execution of an agreement between The Corporation of the Municipality of Trent Hills and Julie Whiteman, Owner of 9 Front Street East, Hastings. By-law No. 2018-072: A By-law to authorize execution of an agreement between The Corporation of the Municipality of Trent Hills and Xi Tang Jiang & Shuk Ling Lam owners of 25 Front Street East, Hastings under the Downtown Community Improvement Program. By-law No. 2018-073: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 7, Part Lot 4, 84 Front Street West, Former Village of Hastings, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-074: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 2, Part Lot 3, 800 Concession Road 2 West, Former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-075: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 14, Part Lot 7, 65A Lucky Strike Road, Former Township of Seym

Be it resolved that By-law No. 2018-079: A By-law to Confirm the Proceedings of the Council meeting held on August 7, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 9:32 p.m.