Council

Be it resolved that the agenda for the Council meeting of July 3, 2018 be received and adopted.

Be it resolved we do now go into Closed Session at 6:16 p.m. to discuss: •  Litigation affecting the municipality; Solicitor-client privilege (LPAT File PL 160588)

Be it resolved we do now rise at 6:34 p.m. and recess until 7:00 p.m. at which time we shall report on Closed Session Item 4 b) Litigation affecting the municipality; Solicitor-client privilege (LPAT File PL 160588)

Be it resolved that Closed Session Staff Report PLN-2018-47, Jim Peters, Director of Planning re: Litigation affecting the municipality; Solicitor-client privilege (LPAT File PL 160588), be received for information. And that staff proceed as outlined in Closed Session Staff Report PLN-2018-47.

Be it resolved that the minutes of the Council meeting held on June 19, 2018 be received and adopted as presented.

Be it resolved that the minutes of the Trent Hills Library Board meeting held on May 28, 2018 be received.

Be it resolved that Staff Report PLN-2018-44, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C18/2018, Lynn Watson, be received for information. That Council approve Rezoning Application C18/2018 by Lynn Watson, with respect to property located in Concession 12, Part of Lot 18, 12th Line East, former Township of Seymour to rezone the severed portion of Severance Consent Application B21/2018 to Rural Residential.

Be it resolved that Staff Report PLN-2018-45, Liz Mitchell, Planning Coordinator re: Zoning Amendment Application C19/2018, John Dzyga / Dillon Brenton, be received for information. That Council approve Rezoning Application C19/2018 by John Dzyga / Dillon Brenton, with respect to property located in Concession 3, Part of Lot 19, 13984 County Road / Glover Road, former Township of Percy to rezone the severed portion of Severance Consent Application B22/2018 to Rural Residential.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 11 b) & 11 c) be adopted as printed.

Be it resolved that Staff Report CLK-2018-07, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Lease Agreement - Wendy and John Hale be received for information. And that the appropriate by-law be brought forward for Council's consideration.

Be it resolved that Staff Report CLK-2018-08, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Appointment of a Joint Compliance Audit Committee for the 2018 Municipal Election be received for information. And that a By-law authorizing the establishment of a Joint Compliance Audit Committee be brought forward for Council's consideration.

Be it resolved that Staff Report CAO-2018-09, Lynn Phillips, Chief Administrative Officer re: Emergency Services Base Shared Municipal Facility Agreement be received as information. And that staff bring forward the appropriate by-law for execution of the Emergency Services Base Shared Municipal Facility Agreement with the County of Northumberland.

Be it resolved that Staff Report CAO-2018-10, Lynn Phillips, Chief Administrative Officer re: Major Projects Progress Report June 30, 2018 be received for information.

Be it resolved that Staff Report CAO-2018-11, Lynn Phillips, Chief Administrative Officer re: Fire Department - Service Delivery Review Recommendations be received as information. And that Council approve the Fire Department Service Delivery Review recommendations to establish a fleet replacement plan, investigate internal training opportunities, and further develop succession planning.

Be it resolved that Staff Report CAO-2018-12, Lynn Phillips, Chief Administrative Officer re: Ontario Community Infrastructure Fund (OCIF) - Campbellford Water Tower Rehabilitation be received for information. And that staff submit an application to the 2018 Ontario Community Infrastructure Fund Top-Up Application for the maximum eligible amount of $712,851 for the Campbellford Water Tower Rehabilitation project.

Be it resolved that Staff Report PLN-2018-46, Liz Mitchell, Planning Coordinator re: Declaring an unassumed municipal road allowance as surplus - Clyde Street, Hastings, be received for information. That Council declare the unassumed road allowance, known as Clyde Street, between #58 Bay Street East and #68 Bay Street East, as surplus to the needs of the municipality. And that staff proceed with the disposal of the unassumed road allowance, known as Clyde Street, between #58 Bay Street East and #68 Bay Street East, in accordance with the Municipal Road Allowance Policy - Declare Surplus, Stop-Up, Close and Offer for Sale.

Be it resolved that Staff Report EDC-2018-12, Kira Mees, Community Development Officer re: Community Entrance Signs - Installation be received. That Council approve the installation of Community Entrance signs in Campbellford and Hastings at the cost of $8,772.24. That the Treasurer be authorized to transfer an upset limit of $20,775 from the Community Development Marketing Reserve for the total project cost. And that staff report back with respect to landscaping options.

Be it resolved that Staff Report REC 2018-04, Peter Burnett, Community Recreation Officer re: the Millennium Trail Extension Project be received for information. That Council approve Part 1 of the Millennium Trail Extension Project and the completion of the project be awarded to McGee Excavating Limited for the quoted amount of $12,500.00 plus HST to be funded from community donations totaling $12,000 and the remainder from the 2018 Parks and Recreation Operating Budget. That staff confirm the financial pledges from the community organizations in support of Part 1 of the project. That Council defer Part 2 of the Millennium Trail Extension Project and direct Staff to investigate future funding opportunities. And that the contractors who submitted quotations be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that correspondence dated June 14, 2018 from Jodi Adams, Warkworth Business Association Committee re: Temporary Road Use/Closure for Special Events Application re: Junk in the Trunk, July 28, 2018 be received. That the temporary road closure of Main Street, Warkworth, from Church Street to Centre Street on July 28, 2018 from 7 a.m. to 2:00 p.m. to hold a community yard sale 'Junk in the Trunk' be approved. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that correspondence dated June 27, 2018 from Hastings Waterfront Festival Committee re: Temporary Road Use/Closure for Special Events Application re: Hastings Waterfront Festival, August 17 to 19, 2018 be received. That the temporary road closure of:  Dit Clapper Drive from Bridge Street South to the Hastings Marina,  Baker Street from Bridge Street South to Argyle Street, and  Argyle Street from Dit Clapper Drive to Bay Street West from 12:00 noon on August 17, 2018 until 5:00 p.m. on August 19, 2018 for the Hastings Waterfront Festival be approved. That the applicant post signage a minimum of one week prior to the event to advise the public that the Boat Launch will be closed during the Hastings Waterfront Festival. That the applicant notify the affected residents and businesses, Northumberland Paramedics and OPP of the temporary road closure. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated April 5, 2018 from Graham Woolard, Woolard Properties Inc. re: Consideration for a Rebate on Excessive Water Usage due to Cracked Pipe, 9 Front Street East, Hastings be received. That the request for consideration for a rebate on excessive water usage due to cracked pipe, 9 Front Street East, Hastings, be respectfully declined. And that the applicant be advised of Council's decision under the Finance Manager/Deputy Treasurer's signature.

Be it resolved that the correspondence dated June 28, 2018 from Scott Newman, Friends of Warkworth Arena re: Request to Waive Rental Fee of the Warkworth Arena on August 11, 2018 be received. That the request to waive the rental fee of the Warkworth Arena on August 11, 2018 be approved, in the amount of $562.74 and documented as an in-kind contribution. And that the applicant be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that: By-law No. 2018-064: A By-law to Establish a Joint Municipal Election Compliance Audit Committee for The Corporation of the Municipality of Trent Hills and Northumberland County Partner Municipalities and to Repeal By-law 2014-030. By-law No. 2018-065: A By-law to Authorize the Execution of an Agreement between The Corporation of the Municipality of Trent Hills and Wendy and John Hale. By-law No. 2018-066: Being a By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 12, Part Lot 18, 12th Line East, Former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-067: Being a By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 3, Part Lot 19, 13984 County Road 29 / Glover Road, Former Township of Percy, Municipality of Trent Hills, County of Northumberland. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2018-068: A By-law to Confirm the Proceedings of the Council meeting held on July 3, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 8:41 p.m.