Council

Be it resolved that the agenda for the Council meeting of June 19, 2018 be received and adopted.

Be it resolved that the minutes of the Council meeting held on June 5, 2018 be received and adopted as presented.

Be it resolved that the:  Minutes of the Accessibility Advisory Committee meeting held June 5, 2018; and  Minutes of the Hastings Hydro Advisory Committee meeting held June 7, 2018 be received.

Be it resolved, pursuant to Hastings Hydro Reserve Advisory Committee Motion No. HHR-180607-3, that staff investigate investment options for the Hastings Hydro Reserve fund in keeping with the Municipality's Investment Policy.

Be it resolved, pursuant to Hastings Hydro Reserve Advisory Committee Motion No. HHR-180607-5, that the one-time Funding Request for Grant Connect Subscription from the Trent Hills Creative Matrix be approved in the amount of $500, and funded from the Hastings Hydro Reserve fund. And that the funds be provided conditionally on the Trent Hills Creative Matrix being granted permission to utilize the Trent Hills Library system.

Be it resolved that the information presented by Yvonne Williams, re: Request for Proclamation declaring September 9th as International Fetal Alcohol Spectrum Disorder Awareness Day (FASDay) be received. That the Municipality of Trent Hills declares September 9th as International Fetal Alcohol Spectrum Disorder Awareness Day (FASDay) within the Municipality of Trent Hills. That a Proclamation be prepared under the Mayor's signature and posted on the Municipality's website. And that the applicant be advised of Council's decision under the Mayor's signature.

Be it resolved that the information presented by Kim MacNeil and Faye McFarlane, Northumberland Blue Dot Movement re: Municipal Declaration of Environmental Rights be received. That the Council of the Municipality of Trent Hills supports the principles of a declaration recognizing the right to Clean Air, Fresh Water, Healthy Food, Access Nature, Information about local pollutants, and Participate in decision-making that will affect the environment. That the Municipality of Trent Hills will have regard for these principles when considering decisions which will affect the environment. And that the applicants be advised of Council's decision under the Mayor's signature.

Be it resolved that the verbal information presented by Jake Whalen and Greg Torrance re: Warkworth Music Fest, July 26 to 29, 2018 be received and considered in conjunction with Item 12b) Correspondence received June 4, 2018 from Jake Whalen and Greg Torrance and Exhibition Application re: Warkworth Music Fest, July 26 to July 29, 2018 .

Be it resolved that Staff Report CAO-2018-08, Lynn Phillips, Chief Administrative Officer re: Fire Department Service Delivery Review be received for information. And that Council consider the options available for service adjustment in the Fire Department and revisit the recommendations following a period of public consultation at the Council meeting of July 3, 2018.

Be it resolved that the Staff Recommendation with respect to Consent Agenda Item 10b) be adopted as printed.

Be it resolved that Staff Report THF 2018-17, Tim Blake, Fire Chief, re: May Monthly Report be received for information.

Be it resolved the Staff Report PWK-2018-26 Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: April and May 2018 Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report PWK-2018-27, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Campbellford Wastewater Treatment Plant Ultraviolet (UV) Disinfection Equipment Replacement be received. And that Council approve and authorize staff to proceed with purchase of the replacement ultraviolet (UV) disinfection equipment for the Campbellford Wastewater Treatment Plant in 2018 at an upset limit of $200,000.

Be it resolved that Staff Report EDC-2018-10, Kira Mees, Community Development Officer re: Community Entrance Signs Design be received. That Council approve the preferred design as presented in this report. And that staff bring forward a report to the July 3, 2018 Council meeting which provides estimates for installation and landscaping options.

Be it resolved that Staff Report FIN-2018-013, Valerie Nesbitt, Director of Finance/Treasurer re: Municipal Investments-Update be received for information.

Be it resolved that Staff Report FIN-2018-014, Valerie Nesbitt, Director of Finance/Treasurer re: Uncollectible Accounts Receivable-Write Off be received for information. And that Council authorize the Director of Finance/Treasurer to write off an amount of $ 899.48, deemed uncollectible.

Be is resolved that Staff Report FIN-2018-15, Valerie Nesbitt, Director of Finance/Treasurer re: Mileage/Transportation Reimbursement Policy POL-ADM-001 be received for information. And that Council approve the Mileage/Transportation Reimbursement Policy POL-ADM-001 as presented.

Be it resolved that Staff Report CAO-2018-07, Lynn Phillips, Chief Administrative Officer re: Award RFP ADMIN-2018-01 External Compensation and Job Evaluation Review be received for information. That Council approve that the Request for Proposal, RFP ADMIN-2018-01, for an External Compensation and Job Evaluation Review be awarded to Gallagher McDowall Associates in the amount of $24,860 plus HST. And that Council authorize the Mayor and Clerk to sign the Agreement associated with this project.

Be it resolved that correspondence dated June 13, 2018 from Lea Phillips, Bruce & Marie Marshman, and Dorothy Smooker re: 2018 Warkworth Music Festival noise impact on Concession Street East be received and considered in conjunction with Item 12b) Correspondence received June 4, 2018 from Jake Whalen and Greg Torrance and Exhibition Application re: Warkworth Music Fest, July 26 to July 29, 2018

Be it resolved that the c orrespondence received June 4, 2018 from Jake Whalen and Greg Torrance and Exhibition Application re: Warkworth Music Fest, July 26 to July 29, 2018 be received. That the Warkworth Music Fest being held July 26 to 29, 2018 be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the request from the Warkworth Music Fest for the Municipality to provide picnic tables for the event be approved. That the request to have the washrooms at the ballpark canteen open for the duration of the Warkworth Music Fest be approved. That the fees, to a maximum amount of $2,021, for the rental of the Warkworth Arena for the Warkworth Music Fest be waived and documented as an in-kind contribution. That the Warkworth Music Fest be responsible for all costs related to municipal staffing associated with the Warkworth Music Fest. And that the Warkworth Music Fest be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated May 30, 2018 from Kathleen Mouland, Hastings Waterfront Festival Co-Chair re: Request to Designate the Hastings Waterfront Festival, August 17 to 19, 2018 as an Event of Municipal Significance be received. That the Hastings Waterfront Festival being held August 17 to 19, 2018 be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that By-law No. 2018-062: Being a By-law to authorize the execution of a Lease Agreement between The Corporation of the Municipality of Trent Hills and Sifton Properties Limited be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2018-063: A By-law to confirm the proceedings of the Council meeting held on June 19, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:36 a.m.