Council

Be it resolved that the agenda for the Council meeting of May 15, 2018 be received and adopted.

Be it resolved that the minutes of the Council meeting held on May 1, 2018 be received and adopted as presented.

Be it resolved that the Notes of Finance, Audit & Debt Standing Committee meeting held on April 26, 2018 be received.

Be it resolved that the information presented by Rob Cowell, President, Peterborough Local of Canadian Union of Postal Workers re: Future of Canada Pos t be received. And that correspondence be forwarded to the Federal Government advising that the Municipality of Trent Hills recognizes the importance of various Canada Post services, including the provision of post offices, especially in rural communities.

Be it resolved that the PowerPoint presentation presented by Richard Steiginga, Partner, Collins Barrow Kawarthas LLP re: 2017 Trent Hills Draft Consolidated Financial Statements be received.

Be it resolved that the PowerPoint presentation presented by Varouj Eskedjian, President & CEO, Campbellford Memorial Hospital re: Hospital Redevelopment Stage 1 Submission Update be received.

Be it resolved that the Staff Recommendations with respect to Consent Agenda Items 10b) & 10c) be adopted as printed.

Be it resolved that Staff Report FIN-2018-012, Valerie Nesbitt, Director of Finance/Treasurer re: Presentation of 2017 Draft Consolidated Financial Statements and Audit Related Documents be received for information. That Council approve the 2017 Draft Consolidated Financial Statements as presented. That Council approve the 2017 Draft Management Letter as presented. That Council authorize two members of Council to sign the 2017 Audit Committee Letter on behalf of Council (Mayor and Finance, Audit, Debt Committee representative). That Council authorize the Chief Administrative Officer and Director of Finance/Treasurer to sign the 2017 Representation Letter. And that the Mayor and Director of Finance/Treasurer be authorized to sign the 2017 Management Report.

Be it resolved that Staff Report THF 2018-16, Tim Blake, Fire Chief, re: April Monthly Report be received for information.

Be it resolved that Staff Report EDC-2018-06 Kira Mees, Community Development Officer re: Main Street Revitalization Funding be received for information. That the appropriate By-Law to enter into a Funding Agreement with the Association of Municipalities of Ontario (AMO) on behalf of Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) in the amount of $49,057.55 be brought forward to Council. And that Council direct staff to investigate priority projects that are eligible based on funding criteria.

Be it resolved that Staff Report EDC-2018-07 Kira Mees, Community Development Officer re: Rural Economic Development (RED) Funding Contribution Agreement be received for information. That Council authorize the Mayor and the Clerk to enter into a Contribution Agreement with Her Majesty the Queen as represented by the Minister of Agriculture, Food and Rural Affairs' (OMAFRA) Rural Economic Development (RED) program for the Implementation of the Downtown Revitalization Plan (project RED4-08224) in the amount of $27,500. And that Council authorize the Treasurer to transfer funds from the Planning Consultant Reserve with an upset limit of $27,500.

Be it resolved that Staff Report EDC-2018-08 Kira Mees, Community Development Officer re: Acting as an Eligible Sponsoring Organization - Warkworth Community Foundation be received for information. That Council approve the request from the Trent Hills Matrix to act as an Eligible Sponsoring Organization for their grant application to the Warkworth Community Foundation. And that Warkworth Community Foundation be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the correspondence dated March 1, 2018 from Jennifer Crinion, Ah! Arts & Heritage re: Temporary Road Use/Closure Application for Special Events to hold the Warkworth by Night, June 2, 2018 be received. That the temporary road closure of Main Street, from Church Street to Centre Street, in Warkworth, to hold the Warkworth By Night Street Festival on June 2, 2018 between 5:00 p.m. and 11:00 p.m. be approved. That the applicant notify the affected residents and businesses, and OPP of the temporary road closure. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that the correspondence dated April 20, 2018 from Sandra Chapman, Incredible Edibles Festival re: Revised Temporary Road Use/Closure Application for Special Events to hold the Incredible Edibles Festival, July 13 & 14, 2018 be received. That the previously granted temporary road closure approved pursuant to Motion No. THC-180320-21 be rescinded. That the temporary road closure of Saskatoon Avenue from Front Street South to River Street, Campbellford, for the Incredible Edibles Festival on July 13 & 14, 2018 be approved. That the temporary road closure of Front Street South from Bridge Street East to River Street, Campbellford, for the Incredible Edibles Festival on July 14, 2018 from 6:00 a.m. to 6:00 p.m. be approved. That the applicant notify the affected residents and business, and OPP of the temporary road closures. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that By-law 2018-048: Being a by-law to exempt from Part Lot Control, certain lands in the Municipality of Trent Hills, former Township of Seymour, County of Northumberland, Being all of Blocks 1, 2, 3 and 4, Plan 39M-915, and to repeal By-law 2018-019 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now go into Closed Session at 10:55 a.m. to discuss:  Personal matters about an identifiable individual; Labour relations/employee negotiations (Shift Operator)  Acquisition/disposition of land (Surplus Lands - RD Plan 104)

Be it resolved we do now rise at 11:04 a.m. and report on Closed Session Items 15: b) Personal matters about an identifiable individual; Labour relations/employee negotiations (Shift Operator) c) Acquisition/disposition of land (Surplus Lands - RD Plan 104)

Be it resolved that Closed Session Staff Report HRC-2018-005, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal Matters about an Identifiable Individual; Labour Relations/Employee Negotiations (Shift Operator) be received for information.

Be it resolved that Closed Session Staff Report PLN-2018-33, Liz Mitchell, Planning Assistant re: Acquisition / disposition of land (Surplus Lands - RD Plan 104) be received for information. And that Staff proceed per Option 1, then Option 2, if necessary, as outlined in Closed Session Staff Report PLN-2018-33.

Be it resolved that By-law No. 2018-050: A By-law to confirm the proceedings of the Council meeting held on May 15, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:08 a.m.