Council

Be it resolved that the agenda for the Council meeting of April 17, 2018 be received and adopted.

Be it resolved that the minutes of the Council meeting held on April 3, 2018 be received and adopted as presented.

Be it resolved that the:  Minutes of Hastings Hydro Reserve Advisory meeting held on April 4, 2018; and  Notes of Roads, Water & Wastewater Standing Committee meeting held on April 5, 2018 be received.

Be it resolved that the correspondence, presented by Mayor Crate, dated March 26, 2018 from Ernie Hardeman, MPP Oxford re: Bill 16, Respecting Municipal Authority Over Landfilling Sites be received for information. That comments on Bill 16 be requested from the County of Northumberland, being the municipality responsible for waste management, prior to further consideration of this matter by the Municipality of Trent Hills. And that the Director of Planning and Development liaise with the County of Northumberland and bring forward the received comments for Council's consideration.

Be it resolved that the Staff Recommendations with respect to the Consent Agenda Items 10b) through 10f) be adopted as printed.

Be it resolved that Staff Report PLN-2018-25, Liz Mitchell, Planning Assistant re: Transfer and Assumption of a portion of Beaver Road, former Township of Seymour, be received for information. That Council approve the By-law, allowing Part of Lot 3, Concession 3, beings Parts 1, 2 and 3 on Plan 39R-13703, former Township of Seymour, to be transferred and assumed in to the Trent Hills municipal road system. And that Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the transfer of the subject property.

Be it resolved that Staff Report PLN-2018-26, Liz Mitchell, Planning Assistant re: Road Allowance between Concessions 2 and 3, Percy Township - Road Closing By-law (Alziadeh/Kourdi p/f MacNeil), be received for information. That Council approve the attached By-law, closing the portion of the road allowance between Concession 2 and Concession 3, being Parts 1, 2, 3, 4, 5, 6, 7 and 8 on Plan 39R-13545. And that Council authorize the execution of a Quit Claim deed to acknowledge the ownership of this road in favour of Emad Alziadeh and Sauzan Kourdi.

Be it resolved that Staff Report PLN-2018-27, Liz Mitchell, Planning Assistant re: Road Closing and Quit Claim Deed - Farms Etc. Ltd., be received for information. That Council approve the attached By-law, closing the portion of the road allowance between Lot 10 and Lot 11, Concession 7, Seymour, being Part 2 on Plan 38R-1004. And that Council authorize the Mayor and Clerk to execute any documents that may be necessary to affect the transfer of the subject property, to acknowledge the ownership of this road in favour of Farms Etc. Ltd.

Be it resolved that Staff Report PLN-2018-28, Liz Mitchell, Planning Assistant re: road name changes as required within Trent Hills, be received for information. That Council approve the recommended road name changes in order to alleviate confusion and duplication within the Trent Hills road system. And that Council direct staff to proceed with the process to implement the road name changes as specified.

Be it resolved that Staff Report PWK-2018-13, Scott White, General Manager of Infrastructure and Public Works Administration re: 2017/2018 MOECC Compliance Inspection Report for the Hastings Drinking Water system be received for information purposes.

Be it resolved the Staff Report PWK-2018-21, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: February and March 2018 Operational Report for Water and Wastewater be received.

Be it resolved that Staff Report PWK-2018-22, Scott White, General Manager of Infrastructure Renewal and Public Works Administration re: Doxsee Avenue and Park Way Reconstruction Project Update be received. And that Council approve and authorize staff to proceed with issuing a tender for construction with construction to commence in 2018 and the remainder of the project be completed in 2019.

Be it resolved that Staff Report THF 2018-14, Tim Blake, Fire Chief re: Solar Power Signs be received for information. That Council approved the purchase of Solar Signs, to be issued free of charge on a first come first serve basis to properties where Solar Energy is present. And that Council approve the mandatory installation of Solar Signs, for all new installations.

Be it resolved that Staff Report THF 2018-15, Tim Blake, Fire Chief, re: March Monthly Report be received for information.

Be it resolved that Staff Report CLK-2018-03, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Election Sign By-law be received for information. And that a revised Election Sign By-law be brought forward for Council's consideration.

Be it resolved that Staff Report FIN-2018-011, Valerie Nesbitt, Director of Finance/Treasurer re: 2018 Tax Rate Approval be received for information. That Council consider a By-Law to approve the 2018 Municipal Tax Rates and authorize billing and collecting of taxes.

Be it resolved that Staff Report EDC-2018-05 Kira Mees, Community Development Officer and Neil Allanson, Manager of Roads & Urban Services re: Community Care Northumberland Road Toll June 15/16, 2018, be received for information. And That Council approve the Community Care Northumberland Road Use application for the June 15/16, 2018 Road Toll on Bridge Street in Hastings for 2018 only.

Be it resolved that the correspondence dated March 2, 2018 from Natisha Taylor, Community Care Northumberland re: Temporary Road Use/Closure Application for Special Events to hold the Annual Community Care Road Toll, June 15 & 16, 2018 be received. That the temporary road use at the intersection of Bridge Street and Front Street, Hastings, to hold the Annual Community Care Road Toll on June 15 & 16, 2018 be approved. And that the applicant be advised of Council's decision under the Community Development Officer's signature.

Be it resolved that the correspondence dated March 12, 2018 from Karen Burns, Secretary-Treasurer, Campbellford Seymour Agricultural Society re: Request to Designate the Campbellford-Seymour 164th Annual Fair August 10, 11, 12, 2018, as an Event of Municipal Significance be received. That the Campbellford Seymour 164th Annual Fair being held on August 10, 11, 12, 2018 be designated as an Event of Municipal Significance within the Municipality of Trent Hills. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that correspondence dated April 11, 2018 from Sandy Chapman, Secretary Incredible Edibles Festival re: Request to Waive Fees for Building Permits for Festival Tents be received. That the request to waive fees for the building permits required for two (2) festival tents during the Incredible Edibles Festival being held on July 13 & 14, 2018 be approved, and considered as an in-kind contribution. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2018-035: A By-law to authorize the execution of an Agreement between The Corporation of the Municipality of Trent Hills and Community Care Northumberland. By-law No. 2018-036: A By-law for establishing and assuming a municipal highway, Being Part Lot 3, Concession 3, designated as Parts 1, 2 and 3 on Plan 39R-13703, a portion of Beaver Road, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-037: A By-law to stop up and close and to allow the transfer of a portion of the Road Allowance being described as part of the road allowance between Concessions 2 and 3, being Parts 1, 2, 3, 4, 5, 6 7 and 8 on Plan 39R-13545, former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-038: A By-law to stop up and close and to allow the transfer of a portion of the Road Allowance, being described as part of the road allowance between Lot 10 and Lot 11, Concession 7, being Part 2 on Plan 38R-1004, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-039: A By-law to establish tax rates and to provide for the levy and collection of Municipal, County and Education Taxes for the Year 2018, within the Municipality. By-law No. 2018-040 - A By-law to Regulate Open Air Burning in the Municipality of Trent Hills and to Repeal By-law No. 2004-31. of Trent Hills. be read a first, second and third time, passed and properly signed and seale

Be it resolved we do now go into Closed Session at 10:23 a.m. to discuss: •  Personal matters about an identifiable individual; Labour relations/employee negotiations (Leadhand) •  Personal matters about an identifiable individual; Labour relations/employee negotiations (Utility/Tax Clerk) •  Labour relations/employee negotiations (Collective Bargaining)

Be it resolved we do now rise at 10:43 a.m. and report on Closed Session Items 15:

Be it resolved that Closed Session Staff Report HRC-2018-002, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal Matters about an Identifiable Individual; Labour Relations/Employee Negotiations (Parks and Recreation Leadhand) be received for information.

Be it resolved that Closed Session Staff Report HRC-2018-003, Kari Petherick, Coordinator of Human Resources and Health and Safety re: Personal Matters about an Identifiable Individual; Labour Relations/Employee Negotiations (Utility/Tax Clerk) be received as information.

Be it resolved that the confidential verbal information presented by Lynn Phillips, Chief Administrative Officer re: Labour relations/employee negotiations (Collective Bargaining) be received.

Be it resolved that By-law No. 2018-041: A By-law to confirm the proceedings of the Council meeting held on April 17, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 10:46 a.m.