Council

Be it resolved that the agenda for the Council meeting of February 20, 2018 be received and adopted.

Be it resolved that the minutes of the Council meeting held on February 6, 2018 be received and adopted as presented.

Be it resolved that the minutes of the:  Heritage Advisory Committee meeting held on January 31, 2018, and  Accessibility Advisory Committee meeting held on February 13, 2018 be received.

Be it resolved that the information and video presented by Jay Robinson, Publisher/Owner, Trent Hills Now Network, re: Trent Hills Now and News Now Network Kickstarter 2018 be received.

Be it resolved that the Staff Recommendation with respect to Consent Agenda Item 10b) be adopted as printed.

Be it resolved that the Service Delivery Review - Parks and Recreation PowerPoint presented by Lynn Phillips, Chief Administrative Officer be received for information. And that Council consider the options available for service adjustment in the Parks and Recreation Department and revisit the recommendations following a period of public consultation at the Council meeting of March 6, 2018.

Be it resolved that Staff Report CAO-2018-02, Lynn Phillips, Chief Administrative Officer re: Revised Non-Union Vacation Policy HR-11 be received as information And that Council approve Human Resources Policy HR-11 Non-Union Vacation Policy (revised February, 2018), attached to this report, for immediate implementation.

Be it resolved that Staff Report THF 2018-05, Tim Blake, Fire Chief re: January Monthly Report be received for information.

Be it resolved that Staff Report REC 2018-01, Peter Burnett, Community Recreation Officer re: Supply of Zero Turn Mower be received for information. That Council approve the purchase of a Cub Cadet Pro Z-960 L KW Zero Turn Mower from Wm J Thompson Farm Supply for the amount of $14,207.49 including applicable taxes to be funded from the approved 2018 Capital Budget. And that Wm J Thompson Farm Supply be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report REC 2018-02, prepared by Peter Burnett, Community Recreation Officer re: the purchase of a ½ Ton Pickup Truck work truck be received as information. That Council approve the purchase of a 2018 Chevrolet Silverado 1500, Four-Wheel Drive, Double Cab, ½ Ton Pickup Truck from Scott Drummond Motors Ltd. for the amount of $43,224.59 including applicable taxes to be funded from the approved 2018 Capital Budget. And that the suppliers who submitted tenders be advised of Council's decision under the Community Recreation Officer's signature.

Be it resolved that Staff Report PWK-2018-01, Chris Tye, Assistant Manager of Roads and Urban Services re: Supply and Delivery of One (1) New 2018 Four-Wheel Drive, Regular Cab, Long Box, 1/2 Ton Pickup Truck be received for information. That Council award the supply and delivery of One (1) New 2018 Four-Wheel Drive, Regular Cab, Long Box, 1/2 Ton Pickup Truck to Scott Drummond Motors Ltd. in the total amount of $44,912.03 including applicable taxes all in accordance with their submission tendered February 8th, 2018. That Council declare unit 4-31, a 2005 Ford F150 Half Ton Truck, surplus and authorize its sale through public auction utilizing the services of Govdeals.ca. And that the suppliers who submitted tenders be advised of Council's decision under the Manger of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2018-02, Chris Tye, Assistant Manager of Roads and Urban Services re: Supply and Delivery of One (1) New 2018 Four Wheel Drive Industrial Tractor with Front-End Load and Backhoe be received for information. That Council award the Tender for One (1) New 2018 Four Wheel Drive Industrial Tractor with Front-End Loader and Backhoe to Nortrax in the total amount of $144,312.30 including applicable taxes all in accordance with their submission tendered February 8th, 2018. That Council declare unit 2-06, a 1992 Case Backhoe, and unit 2-09, a 1998 Case Backhoe as surplus and authorize their sale through public auction utilizing the services of Govdeals.ca. And that the supplier who submitted a tender be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2018-03, Chris Tye, Assistant Manager of Roads and Urban Services re: Supply and Delivery (1) One (1) New 2018 Diesel Powered Tandem Truck Complete with Fully Detached Snow Plow Harness, One Way Plow, Full Floating Wing & All Season Dump Body/Spreader be received for information. That Council award the tender to Premier Truck Group in the amount of $268,793.00 plus applicable taxes and licensing all in accordance with their submission tendered February 1, 2018. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2018-04, Chris Tye, Assistant Manager of Roads and Urban Services re: 2018 Gravel Crushing and Stockpiling Award be received for information. That Council award the 2018 Gravel crushing and stockpiling program to Jim Weir Custom Crushing all in accordance with their quotation submitted February 8, 2018 at the unit price $2.02 per metric tonne. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2018-05, Chris Tye, Assistant Manager of Roads and Urban Services re: 2018 Catch Basin Cleaning Award be received for information. That Council award the 2018 Catch Basin Cleaning program to PA Catchbasin Cleaning all in accordance with their quotation submitted February 8, 2018 at the unit price $22.75 per catchbasin. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2018-06, Chris Tye, Assistant Manager of Roads and Urban Services re: Calcium Chloride 20% concentration be received for information. That Council award the 2018 Calcium Chloride 20% concentration tender to RMES all in accordance with their bid submitted February 8, 2018 at the price per liter of $0.1295 plus HST. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that staff Report PWK-2018-07, Chris Tye, Assistant Manager of Roads and Urban Services re: Calcium Chloride 35% concentration be received for information. That Council award the 2018 Calcium Chloride 35% concentration tender to Miller Paving Limited all in accordance with their bid submitted February 8, 2018 at the price per liter of $0.2367 plus HST. And that the suppliers who submitted quotes be advised of Council's decision under the Manager of Roads and Urban Services' signature.

Be it resolved that Staff Report PWK-2018-08, Chris Tye, Assistant Manager of Roads and Urban Services re: 2018 Request for Quote Equipment Resource Materials Results be received for information. And that Council authorize the Public Works Department to utilize the submitted pricing to carry out Public Works operations with the contractor(s) exhibiting the lowest combination of rates to carry out specific maintenance, repair and inspection strategies within a specified time otherwise progressing to the next lowest as necessary.

Be it resolved that Staff Report PWK-2018-09, Scott White, General Manger of Infrastructure Renewal and Public Works Administration re: December 2017 and January 2018 Operational Report for Water and Wastewater be received for information.

Be it resolved that Staff Report PWK-2018-10, Scott White, General Manger of Infrastructure Renewal and Public Works Administration re: 2017 Annual Reports for the Campbellford, Warkworth and Hastings Drinking Water Systems be received for information. And that the 2017 Drinking Water Systems Annual Reports be posted on the Municipal website.

Be it resolved that Staff Report PWK-2018-11, Scott White, General Manger of Infrastructure Renewal and Public Works Administration re: 2017 Summary Reports for the Campbellford, Warkworth and Hastings Drinking Water Systems be received for information. And that the 2017 Drinking Water Systems Summary Reports be posted on the Municipal website.

Be it resolved that Staff Report PWK-2018-12, Scott White, General Manger of Infrastructure Renewal and Public Works Administration re: 2017 Annual Wastewater Reports for the Campbellford, Warkworth and Hastings Wastewater Systems be received as information. And that the 2017 Wastewater Systems Annual Reports be posted on the Municipal website.

Be it resolved that Staff Report FIN-2018-006, Valerie Nesbitt, Director of Finance/Treasurer re: Development Charges Reserve Fund-Annual Treasurer's Statement for 2017 be received for information.

Be it resolved that Staff Report FIN-2018-007, Valerie Nesbitt, Director of Finance/Treasurer re: 2017 Statement of Council Remuneration and Expenses be received for information.

Be It resolved that Staff Report CLK-2018-02, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Revisions to Group/Foster Home Calls for Service Fee By-law, and the Additional Information be received for information. And that an updated Group/Foster Home Calls for Service Fee By-law be brought forward for Council's consideration.

Be it resolved that the correspondence dated January 23, 2018 from Carol Pearson, Campbellford Memorial Hospital Tag Day Convenor re: Request to hold Annual Tag Days in Campbellford, May 18, 2018; Hastings, May 24, 2018; and Warkworth, May 26, 2018 be received. And that the request from the Campbellford Memorial Hospital to hold their Annual Tag Day in Campbellford on Friday, May 18, 2018, in Hastings on Thursday, May 24, 2018 and in Warkworth on Saturday, May 26, 2018 be approved. And that the Campbellford Memorial Hospital be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved By-law No. 2018-008: A By-law to Establish Fees for Police Response to Calls for Service to Group Homes and Foster Homes and to Repeal By-law Nos. 2008-62 and 2010-47 (Group Homes/Foster Home Calls for Service Fee By-law) be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2018-014: A By-law to confirm the proceedings of the Council meeting held on February 20, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 11:06 a.m.