Council

Be it resolved that the agenda for the Council meeting of February 6, 2018 be received and adopted.

Be it resolved we do now go into Closed Session at 6:01 p.m. to discuss:  Personal matters about an identifiable individual; Technical information with financial implications (Utility Servicing).  Litigation affecting the municipality; Solicitor-client privilege (Canal Road).

Be it resolved we do now rise at 6:33 p.m. and recess until 7:00 p.m. at which time we shall report on Closed Session Items 4: b) Personal matters about an identifiable individual; Technical information with financial implications (Utility Servicing). c) Litigation affecting the municipality; Solicitor-client privilege (Canal Road).

Be it resolved that the confidential verbal information presented by Lynn Phillips, CAO re: Personal matters about an identifiable individual; Technical information with financial implications (Utility Servicing) be received.

Be it resolved that Closed Session Staff Report PLN-2018-02, Jim Peters, Director of Planning and Development re: Litigation affecting the municipality; Solicitor-client privilege (Canal Road) be received. And that staff proceed as outlined in Closed Session Staff Report PLN-2018-02.

Be it resolved that the minutes of the Council meeting held on January 16, 2018 be received and adopted as presented.

Be it resolved that the minutes of the Police Service Board meeting held on January 23, 2018 be received.

Be it resolved that Staff Report PLN-2018-03, Liz Mitchell, Planning Assistant, re: Zoning Amendment Application C01/2018, Reg Brown, be received for information; And that Council approve Rezoning Application C01/2018 by Reg Brown, with respect to property located in Concession 13, Part of Lot 24, 712 - 722 Concession Road 13 East, former Township of Percy.

Be it resolved that Council receive Staff Report PLN-2018-04, Liz Mitchell, Planning Assistant, re: Zoning Amendment Application C02/2018, Jeff Morrow, as information; And that Council approve Rezoning Application C02/2018 by Jeff Morrow, with respect to property located in Plan 33, Lots 23 to 42, Victoria Street, former Village of Hastings.

Be it resolved that Council receive Staff Report PLN-2018-05, Liz Mitchell, Planning Assistant, re: Zoning Amendment Application C03/2018, Andrew and Katie Hay, as information; And that Council approve Rezoning Application C03/2018 by Andrew and Katie Hay, with respect to property located in Concession 4, Part of Lots 23 and 24, Hoard's Church Road, former Township of Seymour.

Be it resolved that Staff Report PLN-2018-06, Jim Peters, Director of Planning, re: Subdivision Application SB04/2017, Green Citywide Home Construction - Hastings, be received for information; And that Council approve the Draft Plan of Subdivision SB04/217, Green Citywide Home Construction - Hastings, and direct staff to prepare the appropriate conditions.

Be it resolved that the Staff Recommendations with respect to the Consent Agenda Items 11b) and 11c) be adopted as printed.

Be it resolved that Staff Report EDC-2018-02, Kira Mees, Community Development Officer re: Campbellford Seymour Community Foundation - Grant Application Sponsorship be received for information. And that Council approve the requests from the Trent Hills Soccer Club and Aron Theatre Co-Operative to act as the eligible sponsoring organization for their applications to the Campbellford Seymour Community Foundation. And that the community organizations be notified of the decision of Council under the Community Development Officer's signature.

Be it resolved that Staff Report PLN-2018-07, Jim Peters, Director of Planning, re: Heritage Designations in the vicinity of the second river crossing corridor in Campbellford, be received for information; And that staff proceed with the process to designate 116 Grand Road and 85 Frank Street, Campbellford.

Be it resolved that Staff Report PLN-2018-08, Jim Peters, Director of Planning, re: Completion of the Lower Trent Conservation Boundary Expansion within Trent Hills, be received for information; That Council appoint two members, being Rick English and Bill Thompson, to serve at the special meeting of the municipalities within the Lower Trent Watershed who may be the same members who currently serve on the Lower Trent Board; That Council pass the attached By-law, appointing said representatives; And that Council encourages all member municipalities to support the approval of the expansion of the Lower Trent Conservation boundary within Trent Hills.

Be it resolved that Staff Report PLN-2018-09, Jim Peters, Director of Planning, re: Updating the Trent Hills Zoning By-law Regarding Secondary Units, be received for information; And that staff prepare the appropriate amendment with respect to updating the Trent Hills Zoning By-law regarding secondary units.

Be it resolved that Staff Report PLN-2018-10, Jim Peters, Director of Planning, re: proposed changes to the Trent Hills Zoning By-law in regard to medical and legalization of cannabis, be received for information; And that staff prepare an amendment to the Trent Hills Zoning By-law to reflect the changes in regard to medical and legalization of cannabis.

Be It resolved that Staff Report CLK-2018-01, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Revisions to False Alarm Service Fee By-law be received for information. And that an updated False Alarm Service Fee By-law for false alarm calls for service be brought forward for Council's consideration.

Be It Resolved that Staff Report CLK-2018-02, Thomas Thayer, Manager of Legislative Services/Deputy Clerk, re: Revisions to Group/Foster Home Calls for Service Fee By-law be

Be it resolved that the correspondence dated January 26, 2018 from Janice Allen, Co-Chair of the Warkworth Lilac Festival re: Request to Designate Warkworth Lilac Festival, May 26-27, 2018, as an Event of Municipal Significance be received. That the Warkworth Lilac Festival on May 26-27, 2018 be designated as an Event of Municipal Significance in the Municipality of Trent Hills. And that the applicant be advised accordingly, under the Director of Legislative Services/Clerk's signature, to assist them in their application to the Alcohol and Gaming Commission of Ontario.

Be it resolved that the correspondence dated January 24, 2018 from Tim Pidduck, General Manager, Crowe Valley Conservation Authority (CVCA) re: 2018 Draft Budget – Crowe Valley Conservation Authority be received. That the Municipality of Trent Hills recognizes the efforts of CVCA to address a number of operating and capital items while making efforts to minimize levy increases while continuing to provide services. That while the Municipality of Trent Hills is disappointed in CVCA’s need to defend an appeal to the Mining and Lands Commissioner, the Municipality of Trent Hills is pleased that the CVCA deems it appropriate to include funds in the 2018 Draft Budget to ensure appropriate legal representation for the appeal. And that the CVCA and CVCA member municipalities be advised of Council’s decision under the Director of Legislative Services/Clerk’s signature.

Be it resolved that the correspondence dated January 25, 2018 from Pat Kemp, Chief Administrative Officer, Township of Havelock-Belmont-Methuen and Typhany Choinard, Chief Administrative Officer, Municipality of Marmora and Lake re: Crowe Valley Conservation Authority be received. And Whereas there are pending legislative changes to the Conservation Authorities Act that are yet to come into force and effect. And Whereas there is an outstanding appeal with the Mining and Lands Commissioner with respect to the Crowe Valley Conservation Authority levy. Now Therefore be it resolved that the Township of Havelock-Belmont-Methuen and the Municipality of Marmora and Lake be advised that the Municipality of Trent Hills is not in a position to consider the request for an agreement or a different cost sharing model while there is an outstanding appeal with the Mining and Lands Commissioner and pending legislative changes to the Conservation Authorities Act that are yet to come into force and effect. And that the Township of Havelock-Belmont-Methuen, Municipality of Marmora and Lake, Crowe Valley Conservation Authority (CVCA), and the CVCA member municipalities be advised of Council’s decision under the Mayor’s signature.

Be it resolved that the Correspondence dated January 23, 2018 from Alison Lane, Communications & Events Coordinator, The Bridge Hospice re: Spring Walk and Rubber Duck Race for the Bridge Hospice, Saturday, May 5, 2018, Warkworth be received. And that the request from The Bridge Hospice to use the Warkworth Arena for the Spring Walk and Rubber Duck Race on May 4-5, 2018 be approved as an in-kind contribution. And that the fees for the use of the Warkworth Arena for the Spring Walk and Rubber Duck Race in the amount of: Friday, May 4, 2018 $149.16 – Rental $100.00 – Staffing $249.16 – Total Daily Fee Saturday, May 5, 2018 $372.90 – Rental $200.00 – Staffing $572.90 – Total Daily Fee $822.06 – Overall Total Fee Be waived and documented as an in-kind contribution. And that The Bridge Hospice be advised of Council’s decision under the Community Recreation Officer’s signature.

Be it resolved that the correspondence dated January 23, 2018 from Shirley Coughlan, Supervisor, Hastings Branch Library re: Trunk Sale, Hastings Library, Saturday, May 19, 2018 be received. And that request to hold the Hastings Library Trunk Sale in the parking lot of the Hastings Civic Centre on Saturday May 19, 2018 from 8:00 a.m. to 1:00 p.m. be approved. And that the Municipality of Trent Hills is not able to consider a BBQ during the Trunk Sale until such time as the Municipality has received proof of Liability Insurance, in the required amount, naming the Municipality of Trent Hills as an additional insured. And that the applicant be advised of Council's decision under the Director of Legislative Services/Clerk's signature.

Be it resolved that: By-law No. 2018-007: A By-law to Establish Fees for Response to False Alarms and to Repeal By-law 2004-20 (False Alarm Service Fee By-law. By-law No. 2018-009: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 13, Part Lot 24, 712-722 Concession Road 13 East, Former Township of Percy, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-010: A By-law under the provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Plan 33, Lots 23 to 42, Victoria Street, Former Village of Hastings, Municipality of Trent Hills, County of Northumberland. By-law No. 2018-011: A By-law under the Provisions of Section 34 of the Planning Act, RSO 1990, C.P. 13, to amend the Municipality of Trent Hills Zoning By-law 2010-105, as otherwise amended, with regard to certain lands located in Concession 4, Part of Lots 23 and 24, Hoard's Church Road, former Township of Seymour, Municipality of Trent Hills, County of Northumberland. be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2018-012: A By-law authorizing the appointment of a representative(s) on behalf of the Municipality of Trent Hills pursuant to the Conservation Authorities Act be read a first, second and third time, with the representatives being Rick English and Bill Thompson and passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved that By-law No. 2018-013: A By-law to confirm the proceedings of the Council meeting held on February 6, 2018 be read a first, second and third time, passed and properly signed and sealed by the Clerk and Mayor.

Be it resolved we do now adjourn at 9:16 p.m.